Does Roomee replace our CMMS, our scheduling tool or our PMS?

No. Roomee is the team coordination hub — Feed, Messaging, Drives, Org chart. It doesn't replace your CMMS, your scheduling tool or your PMS: it lives alongside them. On the Group tier, SSO and API keep the directory in sync, without duplicating identities.

Can you verify that procedures are actually followed in the field?

Roomee tracks reading and document access: who saw what, when, by location. Not the physical execution itself. You get proof that the right version was sent out and read; verifying that it's applied stays with your managers and your audits — which Roomee equips by making the information reliable.

How do you trace operational communication between head office and the locations?

All work conversations run through company messaging and a company Feed, hosted in Europe (Frankfurt) and retained. No more personal WhatsApp groups with no record. Every alert is timestamped; spaces join automatically, so a new hire receives the history that matters.

How do you maintain quality of execution with high turnover?

Job aids and procedures live in the team's space. Not in the veterans' heads. A new hire opens the app and finds what they need to know on their own; Noah searches the documents for the right one and cites its source. The know-how no longer leaves with every departure.

Do you need an IT project or training to roll out Roomee?

No. Sign-in by phone number or email, no MDM and no work email required, no training: three tabs and a search bar. Each team sets up its own space, with no IT ticket. Where WhatsApp meant pushing the information out seven times, Roomee sends it once. And that's it.

What does it cost, and does our data stay ours?

Pricing is per location, never per user: the Essential, Pro or Premium tier follows team size (up to 30, 60 or 120 team members), with custom plans beyond that. We price it to your scope — a quote within 24 to 48 hours. With two or more locations, the Group plan takes 20% off per location depending on its size. Essential with no commitment; Pro and Premium on 12-month terms, with 2 months free on annual billing. Your data stays yours: hosted in Europe (Frankfurt), encrypted (TLS / AES-256), designed to support GDPR compliance, full export available. No lock-in.

Roomee for multi-location operations: one instruction, every location

HQ Opening procedure · updated

Lyon restaurant Floor · Kitchen Pending

Paris hotel Front desk · Housekeeping Pending

Rungis warehouse Prep Pending

Bellevue clinic Care · Reception Pending

One procedure. Every location.
Read by everyone. In the same place.

1,200 team members open Roomee before 9 a.m. to read the briefs and plan their day.

Your teams didn't go around head office. They just grabbed whatever was fastest.

Your managers spend 40 minutes a day on average chasing, repeating, asking again — because they never know who's actually seen it.

Monday, 7:45 a.m. A new instruction comes in.

A rewritten PDF. Pasted into one location's WhatsApp. Emailed to the managers. A call to the night shift to make sure they saw it. By noon, you're chasing another location. At 4 p.m., a photo comes in: the old version is still taped to the wall.

Three hours spent pushing the same information across seven channels. Still no record of who read it. The information lives in scattered pieces — and walks out with the first person who leaves.

The same instruction copied across seven channels, and an old version still posted on the wall.

Same procedure. Same version. Everywhere. And the proof to show for it.

A day in the life of an operations director, when everything goes out over WhatsApp, email and phone. Here's your week.

One standard at head office. Six versions in the field.

A procedure leaves head office and arrives differently everywhere: a copied PDF, a WhatsApp message, a sheet taped to the wall. Six weeks later, there's no telling who's running the latest version.
One directive. And days before it reaches everyone.

Every update: copied out, approved, confirmed by phone, location by location, all at once. And the coordination cost goes through the roof.
An inspection tomorrow. And nothing to show.

On WhatsApp or by email, there's no way to certify that 100% of your teams have read a safety procedure. Just blue bubbles.
Your critical instructions. On a personal WhatsApp.

Critical instructions and records live on personal WhatsApp accounts. One departure. And it all leaves with them. Meanwhile, the IT audit flags the exposure right away.
WhatsApp, Telegram, Slack, Drive, Excel. And the official tool on top.

Teams stack up tools alongside the official one. No figures on whether the information got through. Subscriptions multiplying.
A new location. And everything to rebuild.

With every opening, you rebuild everything: procedures, drives, org chart, channels. And the new hire waits days for their access.

Your work conversations stay with the company. Not on a phone that walks out the door.

Today, the important things get said on WhatsApp: groups thrown together on the fly, photos sent in private, alerts with no record at all. A manager leaves. The history leaves with their phone. And the new hire was never added to the right group.

Roomee. Company messaging. Direct messages, groups, files. Hosted in Europe (Frankfurt), encrypted (TLS / AES-256), designed to support GDPR compliance. Spaces join automatically: a network-wide alert reaches every team it concerns, down to the hire who started this morning. Nothing on a personal account. Everything stays auditable.

Network alerts 5 members

CR SM KT SR MB LM

CR Camille Roy HQ 07:45

New opening procedure — apply it starting with the morning service.

Received by 5/5

The instruction isn't just sent anymore. It's read.

A procedure that's “half followed” isn't always people dragging their feet. Often, the right version simply can't be found: buried in a thread, or written in a language half the team doesn't read fluently.

Roomee. Your briefs and procedures live in each team's space — the right version, in the same place for every location — with read tracking that shows who has seen what, location by location. For multilingual teams, Noah, the AI built into Roomee, translates the brief into each person's language on demand (10 languages). The instruction isn't just sent anymore. It's received, and read.

Opening procedure · morning service Published at HQ · master version

Read per location 0/4 locations up to date

Restaurant Lyon 0/8
Hotel Paris 8e 0/6
Warehouse Rungis 0/5
Clinic Bellevue 0/7

Teams turn over. The know-how stays.

In high-turnover work. Restaurants, logistics, care. Every departure takes a little of the job's mastery with it. The next person learns “from whoever came before.” And the drift starts over with each rotation.

Roomee. Job aids, service procedures and reference documents live in the team's space. Not in a veteran's head, and not on a personal drive. On day one, the new hire opens the app and finds what they need to know on their own; Noah locates the right document in the files and always cites its source. The reference material no longer walks out with whoever leaves.

Team

CR SR MB LM

The team’s job aids & procedures

Job aid — Front desk PDF · up to date
Service procedure Page · up to date
Shift instructions PDF · up to date
Opening checklist PDF · up to date

Before, I'd only catch the gaps on site visits. Now the right version is in the same place for every restaurant — and when someone leaves, nothing gets lost .

Hugo Cassaro Operations Director · Cassaros

6 → 1 tools brought into one space (illustrative)
42 → 7 min to find an instruction (illustrative)

Frequently asked questions — operations

Does Roomee replace our CMMS, our scheduling tool or our PMS?

No. Roomee is the team coordination hub — Feed, Messaging, Drives, Org chart. It doesn't replace your CMMS, your scheduling tool or your PMS: it lives alongside them. On the Group tier, SSO and API keep the directory in sync, without duplicating identities.
Can you verify that procedures are actually followed in the field?

Roomee tracks reading and document access: who saw what, when, by location. Not the physical execution itself. You get proof that the right version was sent out and read; verifying that it's applied stays with your managers and your audits — which Roomee equips by making the information reliable.
How do you trace operational communication between head office and the locations?

All work conversations run through company messaging and a company Feed, hosted in Europe (Frankfurt) and retained. No more personal WhatsApp groups with no record. Every alert is timestamped; spaces join automatically, so a new hire receives the history that matters.
How do you maintain quality of execution with high turnover?

Job aids and procedures live in the team's space. Not in the veterans' heads. A new hire opens the app and finds what they need to know on their own; Noah searches the documents for the right one and cites its source. The know-how no longer leaves with every departure.
Do you need an IT project or training to roll out Roomee?

No. Sign-in by phone number or email, no MDM and no work email required, no training: three tabs and a search bar. Each team sets up its own space, with no IT ticket. Where WhatsApp meant pushing the information out seven times, Roomee sends it once. And that's it.
What does it cost, and does our data stay ours?

Pricing is per location, never per user: the Essential, Pro or Premium tier follows team size (up to 30, 60 or 120 team members), with custom plans beyond that. We price it to your scope — a quote within 24 to 48 hours. With two or more locations, the Group plan takes 20% off per location depending on its size. Essential with no commitment; Pro and Premium on 12-month terms, with 2 months free on annual billing. Your data stays yours: hosted in Europe (Frankfurt), encrypted (TLS / AES-256), designed to support GDPR compliance, full export available. No lock-in.

Book a demo (20 min)

Messaging

Work conversations that stay with the company. Not on a personal phone.

Multi-location

One master version. Sent out and read, by location.

Drives you can name

The reference material that doesn't leave with your teams.

Stay in control, without being at every location.

A personalized demo: we publish one instruction across several locations, track who reads it, and show where the reference material lives when a team turns over. Once. Everywhere.

Request a demo

Stay in control of every location. Without being at any of them.

One procedure. Every location.
Read by everyone. In the same place.

Your teams didn't go around head office. They just grabbed whatever was fastest.

Monday, 7:45 a.m. A new instruction comes in.

Same procedure. Same version. Everywhere. And the proof to show for it.

One standard at head office. Six versions in the field.

One directive. And days before it reaches everyone.

An inspection tomorrow. And nothing to show.

Your critical instructions. On a personal WhatsApp.

WhatsApp, Telegram, Slack, Drive, Excel. And the official tool on top.

A new location. And everything to rebuild.

Your work conversations stay with the company. Not on a phone that walks out the door.

The instruction isn't just sent anymore. It's read.

Teams turn over. The know-how stays.

Frequently asked questions — operations

Explore next

Messaging

Multi-location

Drives you can name

Stay in control, without being at every location.

One procedure. Every location.Read by everyone. In the same place.

Monday, 7:45 a.m. A new instruction comes in.

One standard at head office. Six versions in the field.

One directive. And days before it reaches everyone.

An inspection tomorrow. And nothing to show.

Your critical instructions. On a personal WhatsApp.

WhatsApp, Telegram, Slack, Drive, Excel. And the official tool on top.

A new location. And everything to rebuild.

Your work conversations stay with the company. Not on a phone that walks out the door.

The instruction isn't just sent anymore. It's read.

Teams turn over. The know-how stays.

Stay in control, without being at every location.

One procedure. Every location.
Read by everyone. In the same place.