Does Roomee replace WhatsApp for my teams?

Yes. Roomee covers direct messages, groups, voice notes, and photo and file sharing — everything your teams already do on WhatsApp. The difference: the conversations are owned by the company, the history is kept, and notifications stay within a professional setting.

Who owns the messages?

The company. Messages, files, and contacts are stored on Roomee's infrastructure, hosted in Europe (Frankfurt) and designed to support GDPR compliance — not on your employees' personal accounts.

What happens to the history when an employee leaves?

It stays with the company. The account is deactivated in one click, with no residual access. The conversations stay for whoever takes over the role — a genuinely clean exit, impossible on a personal WhatsApp group.

Can notifications be turned off outside of work?

Yes. Notifications can be segmented and turned off at night, on weekends, and during time off — which helps support the right to disconnect, where WhatsApp pushes work messages to personal phones at all hours.

Is a work WhatsApp group really a problem?

It's mostly a gray area. In France, courts have already treated messages in a WhatsApp group between colleagues as private correspondence (an employer can't rely on them), and a European case penalized a company for managing work groups without any framework. A company messaging app removes that ambiguity: the data is clearly yours, governed by your own policy.

Will my teams actually adopt it?

That's the number-one test. You sign in on mobile with no work email, no MDM, and it stays as simple as the apps your teams already use. The goal: they open it when they clock in. With no training.

Does the messaging translate messages?

Yes, through Noah, the AI built into Roomee: each message can appear in the language of the recipient's phone (15+ languages), with a "See original" button. Translation is automatic. (Roomee's data is hosted in Europe; the AI itself relies on an external model — your content is not used to train it.)

GDPR-ready team messaging · The pro alternative to WhatsApp

Today

Can you cover the 2 PM shift? We're short-staffed.

1:58 PM

Got it, I'll take care of it 👍

1:59 PM

Got it, I'll let Léa know ✅

2:02 PM

😊

WhatsApp gets you by. Then it gets away from you.

Roomee keeps the simplicity your teams know. With more structure, more tracking, more control.

Your work conversations
don't belong to you.

On WhatsApp, chat history, photos, and instructions live on personal phones. Someone leaves, and it can all walk out the door.

Roomee keeps messaging simple and keeps the information yours.

Work conversations that vanish when an employee leaves the company with their personal phone.

Everything your teams love.
Without what puts you at risk.

Your data stays yours.

Messages, files, and contacts stay with the company.
You see who's read it.

Important instructions get tracked.
Everyone reads in their own language.

No one translates by hand.
As simple as WhatsApp.

Direct messages, groups, voice notes, photos, and reactions.
Someone leaves, access is cut.

The history stays with the company.
Chat stays connected to the work.

Briefs, documents, polls, and forms stay in the conversation.

Someone leaves?
Their access is cut. The history stays.

Deactivate the account in one click. Nothing leaves with the person.

Owned by the company — messages and files hosted in Europe
One-click deactivation — no residual access
History preserved — whoever takes over the role finds everything. And that's it.

Léa Dubois Receptionist · online

Access revoked

Her messages · Front desk

Here's tonight's VIP arrival procedure 📋

Room 412's check-in is ready, keys at the bell desk 🔑

Kept · owned by the company

A file on WhatsApp? A copy on every phone.

A schedule, a procedure, a photo, a PDF: every share can stay on people's devices, even after they leave.

In Roomee, the file stays in the team's space. Access leaves, the history stays.

LD Léa's phone Personal device Team space Roomee

PDF Delivery procedure.pdf
XLS Weekly schedule.xlsx
IMG Dock 3 photo.jpg

0 files On her device Company property

Write. Structure.
Publish.

Weekend prep

Staffing and logistics

The Saturday team is confirmed — here's what to know before opening.

Opening procedure

Unlock access and walk through the zones
Team brief at 9:30 — priorities for the day
Final check before opening

Key points: opening moved up to 8:45, extra staff confirmed, delivery expected at 10 am.

A message in Arabic.
Your team lead reads it in English.

Noah translates every message into each person's language, with access to the original.

Author · English

Camille Roy Location manager · just now

New customer welcome procedure — starting Monday

Please read the attached document and confirm with a reaction.

Team · each in their own language

SM
Sofia Marchetti Front of house · Paris

إجراء جديد لاستقبال العملاء — يبدأ يوم الإثنين

يرجى قراءة البطاقة المرفقة وتأكيد ذلك بتفاعل.
TA
Tiago Almeida Kitchen · Lyon

Novo procedimento de acolhimento — a partir de segunda

Por favor leia o documento anexo e confirme com uma reação.
LP
Lucia Popescu Front desk · Marseille

Procedură nouă de primire a clienților — de luni

Vă rugăm citiți documentul atașat și confirmați.
YL
Yann Le Goff Housekeeping · Lyon

Nouvelle procédure d'accueil clients — à appliquer dès lundi

Merci de bien lire la fiche jointe et de me confirmer en réaction.

Who's read it?
Who to follow up with?

Roomee shows reads by location and by team. You follow up with the right people, not the whole group.

Today

We're fully booked tonight — is everyone set for 7?

17:02

Briefing posted in the Drive, please confirm 🙏

17:03

Service at 7 pm sharp. Mise en place done by 6:45.

17:05

😊 Write a message…

Frequently asked questions about messaging

Does Roomee replace WhatsApp for my teams?

Yes. Roomee covers direct messages, groups, voice notes, and photo and file sharing — everything your teams already do on WhatsApp. The difference: the conversations are owned by the company, the history is kept, and notifications stay within a professional setting.
Who owns the messages?

The company. Messages, files, and contacts are stored on Roomee's infrastructure, hosted in Europe (Frankfurt) and designed to support GDPR compliance — not on your employees' personal accounts.
What happens to the history when an employee leaves?

It stays with the company. The account is deactivated in one click, with no residual access. The conversations stay for whoever takes over the role — a genuinely clean exit, impossible on a personal WhatsApp group.
Can notifications be turned off outside of work?

Yes. Notifications can be segmented and turned off at night, on weekends, and during time off — which helps support the right to disconnect, where WhatsApp pushes work messages to personal phones at all hours.
Is a work WhatsApp group really a problem?

It's mostly a gray area. In France, courts have already treated messages in a WhatsApp group between colleagues as private correspondence (an employer can't rely on them), and a European case penalized a company for managing work groups without any framework. A company messaging app removes that ambiguity: the data is clearly yours, governed by your own policy.
Will my teams actually adopt it?

That's the number-one test. You sign in on mobile with no work email, no MDM, and it stays as simple as the apps your teams already use. The goal: they open it when they clock in. With no training.
Does the messaging translate messages?

Yes, through Noah, the AI built into Roomee: each message can appear in the language of the recipient's phone (15+ languages), with a "See original" button. Translation is automatic. (Roomee's data is hosted in Europe; the AI itself relies on an external model — your content is not used to train it.)

Book a demo (20 min)

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Communicate

Organize

Take back control of your conversations.

No slides. We set up a team conversation for one of your locations, live.

Book your demo

Your work conversationsdon't belong to you.

Your data stays yours.

You see who's read it.

Everyone reads in their own language.

As simple as WhatsApp.

Someone leaves, access is cut.

Chat stays connected to the work.

Someone leaves?Their access is cut. The history stays.

A file on WhatsApp? A copy on every phone.

Write. Structure.Publish.

A message in Arabic.Your team lead reads it in English.

New customer welcome procedure — starting Monday

إجراء جديد لاستقبال العملاء — يبدأ يوم الإثنين

Novo procedimento de acolhimento — a partir de segunda

Procedură nouă de primire a clienților — de luni

Nouvelle procédure d'accueil clients — à appliquer dès lundi

Who's read it?Who to follow up with?