How do you manage several locations without being there in person?

What each location reports — briefs, flagged issues, photos, questions — comes into a single feed. You follow your locations' activity as the week goes on, and you show up for a visit knowing where to look. Field visibility, not a dashboard of financial metrics.

How do you make sure an instruction is read across all locations?

You publish the instruction once; it goes out to every location concerned, with a read receipt location by location. The up-to-date version replaces the old one everywhere, at the same time. And the proof it was sent out is there at any moment — useful before an audit or an inspection.

Can a manager be penalized for creating a WhatsApp group with their team?

Yes. Penalties targeting the manager behind a work WhatsApp group have been upheld in France (CAA Bordeaux, 02/26/2026). Personal numbers shared around, former employees never removed, no company archive: all gray areas. Roomee provides a traced company channel, hosted in Europe and designed to support GDPR compliance, that puts these conversations back into a controlled setting.

My teams already use WhatsApp — will they really adopt Roomee?

The mobile app works without a work email: sign-in by phone number or personal email, with no MDM and no geolocation. Each team sets up its own space: no IT ticket, no training. The goal is simple: the app gets opened at the start of a shift, like a reflex.

Where is the data hosted, and what happens when someone leaves?

The product infrastructure is hosted in Europe (Frankfurt), encrypted (TLS in transit, AES-256 at rest), designed to support GDPR compliance; subprocessors governed by a DPA, public list at /legal/sous-traitants. A team member leaves: their access is revoked in one click, the work history stays with the company.

Pricing is per location, never per user — seasonal and extra staff included: the Essential tier (up to 30 team members), Pro (up to 60) or Premium (up to 120) follows team size, with custom plans beyond that. We price it to your scope — a quote within 24 to 48 hours. With two or more locations, the Group plan takes 20% off per location depending on its size, with multi-location features included. Essential with no commitment; Pro and Premium on 12-month terms, with 2 months free on annual billing.

Roomee for site managers — your locations under control, between visits

Group view My locations 0 connected

All your locations, one single space.
Opened at the start of every shift. Like a reflex.

1,200 team members open Roomee before 9 a.m. to read the briefs and plan their day.

You're managing what you can't see.

Your managers spend 40 minutes a day on average chasing, repeating, asking again — because they never know who's actually seen it.

On your rounds.

Head office changed the reception procedure two weeks ago. One location follows it. Another is still on the old printed sheet. A third invented its own variant. The last one never posted it at all. Between WhatsApp, someone's Drive while they're off, the boss's Excel and notes over email, the information lives in scattered pieces. Every manager swears “I passed it on,” with no record at all.

The quality audit is in ten days. The gap is on you. Not head office, not IT.

Four locations, four different versions of the same procedure, with no record of how it was sent out.

You repeat yourself. You chase people. And it's always on you.

A day in the life of a frontline manager, left to carry the flow of information alone.

You're the bottleneck for information.

The only one who knows, the only one who has to check: until you know who's read it, you chase everyone “just in case.”
On WhatsApp, you're the one carrying the risk.

Instructions, photos and history live on the team's personal accounts. Someone leaves, it all leaves. The gray area is yours to own.
Every new hire asks the same questions again.

“Who do I contact?”, “where's the procedure?”, “what's my role?”: with high turnover, you're re-explaining for days.
You copy the same note everywhere.

The same instruction in every WhatsApp, every drive, every location. No reference version, no proof it was read, no end to it.
You're the translator between five tools.

Scheduling, WhatsApp, Excel, Drive, email: five tools that don't talk to each other, a team that no longer knows where to look.
Too heavy a tool, and the team goes back to WhatsApp.

Force training and a mandatory work email: 30% adoption, and you, the champion, are the one who answers for it.

See what's happening at each location, between visits.

Monday morning: a customer review at location B, an incident at location D that shows up nowhere, a text from location A. Between rounds — often four to six weeks — you run things by voice, photos and phone calls, and every visit turns into firefighting instead of coaching.

Roomee. What each location reports comes into a single feed: briefs, flagged issues, photos, questions. You read what your teams are living through as the week goes on — the facts from the field, not a table of numbers. You show up for the visit already knowing where to look.

From the field · all locations

Lyon · Part-Dieu Brief just now Tonight’s service brief posted
Rungis Warehouse Report 2 min Dock 3: wrapped pallet damaged
Bellevue Clinic Question 11 min Who’s on call this Sunday?
Paris 8e Photo 24 min Dining room setup approved

One instruction, every location — and proof it's read.

A procedure leaves head office. On your rounds, you find seven different takes on it: the old version still running, the local variant, the one that was never posted in the break room. No one is lying — what's missing is simply the record of who received what.

Roomee. You publish the instruction once; it reaches every location, and you see who's read it, location by location. One version, everywhere, at the same time: no more seven interpretations. On audit day, the proof it was sent out is already there.

New welcome procedure Published to all locations · v2 0/4 read

Lyon · Part-Dieu Pending Read
Paris 8th Pending Read
Rungis warehouse Pending Read
Bellevue Clinic Pending Read

Your team conversations leave WhatsApp for a company setting.

Five WhatsApp groups, your personal number shared with everyone, an employee who left four months ago still in one of them, an 11 p.m. message about a schedule. Recent case law made the point: the manager who creates the group takes on personal liability.

Roomee. Your team conversations move into company messaging. Direct messages, groups, files. Hosted in Europe (Frankfurt), encrypted (TLS / AES-256), designed to support GDPR compliance. Someone leaves: their access is cut in one click, the history stays with you. No more personal number, no more ghost group, no more gray area.

Team · Front desk Company space

Camille Théo · left Sofia Karim

Space messages

VIP arrival procedure for tonight 📋

Room 412 check-in ready, keys at the bell desk 🔑

Kept · company-owned

Before, I'd only find out about problems when I got there. Now I see what each location reports during the week, and I know who's read what . My visits finally go into coaching.

Hugo Cassaro Operations Director · Cassaros

Frequently asked questions — site managers

How do you manage several locations without being there in person?

What each location reports — briefs, flagged issues, photos, questions — comes into a single feed. You follow your locations' activity as the week goes on, and you show up for a visit knowing where to look. Field visibility, not a dashboard of financial metrics.
How do you make sure an instruction is read across all locations?

You publish the instruction once; it goes out to every location concerned, with a read receipt location by location. The up-to-date version replaces the old one everywhere, at the same time. And the proof it was sent out is there at any moment — useful before an audit or an inspection.
Can a manager be penalized for creating a WhatsApp group with their team?

Yes. Penalties targeting the manager behind a work WhatsApp group have been upheld in France (CAA Bordeaux, 02/26/2026). Personal numbers shared around, former employees never removed, no company archive: all gray areas. Roomee provides a traced company channel, hosted in Europe and designed to support GDPR compliance, that puts these conversations back into a controlled setting.
My teams already use WhatsApp — will they really adopt Roomee?

The mobile app works without a work email: sign-in by phone number or personal email, with no MDM and no geolocation. Each team sets up its own space: no IT ticket, no training. The goal is simple: the app gets opened at the start of a shift, like a reflex.
Where is the data hosted, and what happens when someone leaves?

The product infrastructure is hosted in Europe (Frankfurt), encrypted (TLS in transit, AES-256 at rest), designed to support GDPR compliance; subprocessors governed by a DPA, public list at /legal/sous-traitants. A team member leaves: their access is revoked in one click, the work history stays with the company.
What does it cost?

Pricing is per location, never per user — seasonal and extra staff included: the Essential tier (up to 30 team members), Pro (up to 60) or Premium (up to 120) follows team size, with custom plans beyond that. We price it to your scope — a quote within 24 to 48 hours. With two or more locations, the Group plan takes 20% off per location depending on its size, with multi-location features included. Essential with no commitment; Pro and Premium on 12-month terms, with 2 months free on annual billing.

Book a demo (20 min)

Multi-location

Send to every location, see what each one reports.

Messaging

The team channel that replaces WhatsApp: structured, traced, yours.

Org chart

Roles kept current: one departure, one access cut.

See your locations. Prove your instructions. Get off WhatsApp.

In 20 minutes: we start from your locations and your current instructions, and show the field reporting, the read receipt, the one-click offboarding.

Request a demo

Your locations under control, between visits.

All your locations, one single space.
Opened at the start of every shift. Like a reflex.

You're managing what you can't see.

On your rounds.

You repeat yourself. You chase people. And it's always on you.

You're the bottleneck for information.

On WhatsApp, you're the one carrying the risk.

Every new hire asks the same questions again.

You copy the same note everywhere.

You're the translator between five tools.

Too heavy a tool, and the team goes back to WhatsApp.

See what's happening at each location, between visits.

One instruction, every location — and proof it's read.

Your team conversations leave WhatsApp for a company setting.

Frequently asked questions — site managers

Explore next

Multi-location

Messaging

Org chart

See your locations. Prove your instructions. Get off WhatsApp.

All your locations, one single space.Opened at the start of every shift. Like a reflex.

On your rounds.

You're the bottleneck for information.

On WhatsApp, you're the one carrying the risk.

Every new hire asks the same questions again.

You copy the same note everywhere.

You're the translator between five tools.

Too heavy a tool, and the team goes back to WhatsApp.

See what's happening at each location, between visits.

One instruction, every location — and proof it's read.

Your team conversations leave WhatsApp for a company setting.

See your locations. Prove your instructions. Get off WhatsApp.

All your locations, one single space.
Opened at the start of every shift. Like a reflex.