Does Roomee replace our ERP, our payroll, or our consolidation tool?

No, and we don't claim to. Roomee coordinates teams. It doesn't redo the close, the payroll, or the consolidation. Your systems of record (ERP, payroll, PMS, CMMS) stay in place. Roomee replaces the patchwork of comms around them. WhatsApp, a shared Drive, a scattered intranet. Not your finance stack.

How many tools does Roomee consolidate, concretely?

Most often: WhatsApp Business groups, a shared Drive, a scattered intranet. Three to five “communication” subscriptions come down to a single line. That's where most of the invisible cost sits. The demo maps your current tools and puts a number on the consolidation, location by location.

What's the pricing model, with our high turnover?

Per location, never per user: turnover changes nothing on the bill. Fixed tiers by team size: Essential (up to 30 team members), Pro (up to 60), Premium (up to 120), per location and per month, with custom plans beyond that. Seasonal staff and extras included. We price it to your scope — a quote within 24 to 48 hours. With two or more locations, the Group plan takes 20% off per location depending on its size. Essential has no commitment; Pro and Premium on 12-month terms. Two months free on annual billing.

How do you measure the ROI?

Three levers tracked per location: fewer follow-ups (manager time recovered), read rate per location (proof of execution), less costly turnover (onboarding that doesn't start from square one). Concrete, not a hunch. And the calculator gives you the order of magnitude before the demo even starts.

How long before teams actually use it?

Each team sets up its own space. No IT ticket, no training. That's what drives adoption: a license people use beats a license you pay for and nobody opens. Auto-join opens the right spaces on day one, and the app opens at the start of the shift, with no work email required.

Is there any lock-in?

No. Full export of your data (messages, files, org chart) at any time, in standard formats. Hosted in Europe (Frankfurt), TLS / AES-256 encryption, designed to support GDPR compliance. The way out is as clean as the way in.

Roomee for finance — an internal comms budget you can finally measure

WhatsApp Drive SMS Intranet Licenses

Roomee Team communication

Per location One flat rate /mo

One line, per location.
One space, opened by every team.

1,200 team members open Roomee before 9 a.m. to read the briefs and plan their day.

The real cost isn't on the invoice. It's in what you can't see.

Your managers spend 40 minutes a day on average chasing, repeating, asking again — because they never know who's actually seen it.

At close, you see the subscriptions. Not the rest.

Not the personal WhatsApp groups. Not the individual Drives. Not the hours spent checking that an instruction was read. Not the access of an employee who left six months ago, never cut off. You read the invoice. You carry the real cost.

Every year, you approve an “internal communication” budget. With no way to measure it. No way to defend it before the committee.

The visible cost of subscriptions hides a mass of unmeasured, submerged costs.

Subscriptions everywhere, ROI nowhere.

What a CFO looks for: a cost that's controlled, predictable, provable.

Subscriptions pile up. Nobody sees them.

Each department adds its own tool. Duplicate licenses, access never cut off, data out of control: the budget swells, and so does GDPR exposure.
The hidden cost of turnover.

When comms live on personal WhatsApp threads, every departure takes the context with it. The manager keeps chasing for replies. The replacement starts over from scratch.
The ROI of internal comms? Impossible to prove.

You “communicate” without knowing who read it, who understood it, or what it changes on the ground. The budget stays abstract. Indefensible before the committee.
The legal exposure of WhatsApp groups.

Work messages live on employees' personal accounts. Outside the employer's control. A court of appeal has already ruled on it: gray area.
Per-user pricing, unpredictable.

The bigger the teams get, the more the per-user bill drifts. Quotes vary, the budget becomes unreadable — and hidden costs are exactly the ones you're worst at planning for.
A rollout that doubles the bill.

A tool that demands IT integration, MDM and change management is a second bill. Indirect, and far heavier than the subscription.

Shadow IT isn't budgeted. It's absorbed.

Each location picks its own workarounds: scheduling here, messaging there, an intranet somewhere else. Finance inherits a fragmented bill, orphaned licenses, duplicates no one reconciles. You can't put a number on what you can't see.

Roomee. One platform, owned by the company. Feed, Messaging, Drives, org chart. At a readable per-location rate. Auto-join opens the right spaces without manual sharing. One-click offboarding closes orphaned access. You shut down three or four subscriptions, and you get back a cost that's finally visible, line by line.

Léa Dubois Receptionist · online

Access revoked

Her messages · Front desk

Here's tonight's VIP arrival procedure 📋

Room 412's check-in is ready, keys at the bell desk 🔑

Kept · owned by the company

Turnover doesn't just cost a replacement. It costs a memory.

With every departure, the knowledge leaves with the phone: procedures, instructions, contacts lived on the personal WhatsApp of whoever is leaving. The replacement relearns everything from scratch. The team lead piles on the follow-ups. The same mistakes come back. Finance pays twice: once for the departure, once for the relearning.

Roomee. Feed, Messaging and Drives stay the property of the company. One-click offboarding: account closed, history kept. The replacement picks up the context instead of starting from a blank page. Fewer follow-ups, fewer mistakes, an onboarding that isn't redone with every new hire. That's hidden cost coming off the income statement.

Camille Roy

Manager

Léa Dubois

Agent

Marco Rossi

Receptionist

Poste vacant

Receptionist

Inès Khelifi

Receptionist

Sofia Marchetti

Logistics

“We communicate better” won't hold up before the committee. A read rate will.

Who actually read the instruction? Did it change anything at location B? Without proof, the comms budget stays a hunch. And a hunch is the first line item to get cut.

Roomee. Read receipts per person and per location, rates in real time. Instructions go from “sent, reading uncertain” to “read and tracked, location by location.” Fewer follow-ups means manager time recovered — and measurable. You present a fact, not a promise. A budget that holds up. And one you can grow.

CR Service meeting, 5 pm Camille Roy Read by 0/40

Who has read 0 / 40

SM Sarah Mendes Paris Front of house 12:32
SR Sofia Rinaldi Marseille Front of house 12:41
KT Karim Tahari Lyon Housekeeping
CD Clara Dupont Paris Front of house
YL Yann Le Goff Lyon Housekeeping

We shut down the personal WhatsApp groups. No more data leaving with employees, and the team set up its own instance — without going back through head office .

Hugo Cassaro Head of Operations · Cassaros

Frequently asked questions — finance

Does Roomee replace our ERP, our payroll, or our consolidation tool?

No, and we don't claim to. Roomee coordinates teams. It doesn't redo the close, the payroll, or the consolidation. Your systems of record (ERP, payroll, PMS, CMMS) stay in place. Roomee replaces the patchwork of comms around them. WhatsApp, a shared Drive, a scattered intranet. Not your finance stack.
How many tools does Roomee consolidate, concretely?

Most often: WhatsApp Business groups, a shared Drive, a scattered intranet. Three to five “communication” subscriptions come down to a single line. That's where most of the invisible cost sits. The demo maps your current tools and puts a number on the consolidation, location by location.
What's the pricing model, with our high turnover?

Per location, never per user: turnover changes nothing on the bill. Fixed tiers by team size: Essential (up to 30 team members), Pro (up to 60), Premium (up to 120), per location and per month, with custom plans beyond that. Seasonal staff and extras included. We price it to your scope — a quote within 24 to 48 hours. With two or more locations, the Group plan takes 20% off per location depending on its size. Essential has no commitment; Pro and Premium on 12-month terms. Two months free on annual billing.
How do you measure the ROI?

Three levers tracked per location: fewer follow-ups (manager time recovered), read rate per location (proof of execution), less costly turnover (onboarding that doesn't start from square one). Concrete, not a hunch. And the calculator gives you the order of magnitude before the demo even starts.
How long before teams actually use it?

Each team sets up its own space. No IT ticket, no training. That's what drives adoption: a license people use beats a license you pay for and nobody opens. Auto-join opens the right spaces on day one, and the app opens at the start of the shift, with no work email required.
Is there any lock-in?

No. Full export of your data (messages, files, org chart) at any time, in standard formats. Hosted in Europe (Frankfurt), TLS / AES-256 encryption, designed to support GDPR compliance. The way out is as clean as the way in.

Book a demo (20 min)

Multi-location

One readable line. A predictable cost per location.

Feed

Reading tracked per location. Defensible ROI.

Messaging

Owned by the company. The end of shadow IT.

One clear line. An ROI you can defend.

A tailored demo: we map your tools, we put a number on the consolidation. Location by location.

Request a demo

An internal comms budget you can finally defend.
Numbers to back it up.

One line, per location.
One space, opened by every team.

The real cost isn't on the invoice. It's in what you can't see.

At close, you see the subscriptions. Not the rest.

Subscriptions everywhere, ROI nowhere.

Subscriptions pile up. Nobody sees them.

The hidden cost of turnover.

The ROI of internal comms? Impossible to prove.

The legal exposure of WhatsApp groups.

Per-user pricing, unpredictable.

A rollout that doubles the bill.

Shadow IT isn't budgeted. It's absorbed.

Turnover doesn't just cost a replacement. It costs a memory.

“We communicate better” won't hold up before the committee. A read rate will.

Frequently asked questions — finance

Explore next

Multi-location

Feed

Messaging

One clear line. An ROI you can defend.

One line, per location.One space, opened by every team.

At close, you see the subscriptions. Not the rest.

Subscriptions pile up. Nobody sees them.

The hidden cost of turnover.

The ROI of internal comms? Impossible to prove.

The legal exposure of WhatsApp groups.

Per-user pricing, unpredictable.

A rollout that doubles the bill.

Shadow IT isn't budgeted. It's absorbed.

Turnover doesn't just cost a replacement. It costs a memory.

“We communicate better” won't hold up before the committee. A read rate will.

One clear line. An ROI you can defend.

One line, per location.
One space, opened by every team.